Field Coordinator

Damaturu (capital of Northern Nigeria)

Job Objectives:

Objective 1: State level ACF Logistics systems are properly set-up and managed (with support of Log/Admin Co)
Activities :
• To recruit train and manage the State Logistic departments staff:
- Recruitment, organization of the logistic department.
- Capacity building and training of logistics team.
- Overall technical support and evaluation of logistics staff
- Briefing of all new expatriates (security + basic logistic)
• To set up logistics systems according to ACF standards:
- To implement logistics essential procedures based on Kit-Log 3.
- Organization and supervision of the supply chain ensuring timely and quality provision of supplies to the programmes.
- Implementation of standard procurement procedures in accordance with Kit Log and donors standards
- Set up and management of warehouse facilities in accordance with Kit Log and project needs
- Equipment assessment, planning, purchase, allocation and management
- Organization and supervision of the fleet and its management (rental contracts, movements follow up, report, log book maintenance) in accordance with Kit Log and security regulations
- Organization and subsequent supervision of information management and means of communication ensuring adherence to security procedures and the Kit Log
• To manage logistics properly and efficiently:
- Specification and forecast of further logistics structures, systems, and needs for current and new projects
- Implementation and standardization of the logistic procedures as defined in the Kit Log and donor-specific regulations; development of additional procedures if required
- Assessment of logistic needs, evaluation of the costs and feasibility for the supplies, draft of the procurement planning & logistic budget.

Objective 2: State level ACF Administration (finance & HR) systems are properly set-up and managed (with support of Log/Admin Co and Fin/HR Co)
Activities :
• To recruit train and manage the State Administration departments staff:
- Recruitment, organization of the admin staff.
- Capacity building and training of admin staff.
- Overall technical support and evaluation admin staff.
- Briefing of all new expatriates on admin rules and procedures.
• To set up and ensure proper financial management, in liaison with the Managing HQ and CD:
- ...
• To set up and ensure proper administrative management, in liaison with PM / Field Co / Tech Co / CD:
- ...
• To set-up and ensure proper national HR management:
- ...

Objective 3: Staff and assets safety and security is ensured (with support of CD and Log/Admin Co)
Activities :
• Identify, quantify and assess the risks
- Data collection, research and analyze
- Develop of an information network
- Support and encourage program managers and support departments in their humanitarian
- and situation analysis
- Redaction in collaboration with PM and support team of a field
- monthly SITREP
• Ensure that the field office has and respect security plan (MOS) validated by Log/Admin Co & CD
• Update security plans (every 6 months) in coordination with the field team and seek validation from Log/Admin Co & CD
• Stress the security rules to the teams.
• Incident reports and crisis management

Objective 4: State level operational strategy is properly and effectively implemented
Activities :
• Initiate the development of field office strategy in line with the overall country Mission strategy and in collaboration with the field team and local community when relevant.
• Oversee the successful implementation of the field programme strategy in liaison with the Programme Managers.
• In liaison with Programme department oversee good compliance of the implemented activities with the objectives of the mission and of the proposals.
• To visit regularly programs activities;
• Overlook the good cohesion between program needs and support department (log/fin/HR)
• Informing/updating CD and Coordination team on the field situation–by providing a monthly comprehensive situation report
• Ensure that each programme activity progress reports are timely done and disseminated to the coordination team.

Objective 4: Other
Activities :
• Representation of ACF to various stakeholders including local community members, authorities, other NGOs, companies and partners, donors.
Qualifications:

Education / Specific Degrees / Special Skills : • Substantial experience in logistics, administration & staff management, project support and follow up, security management, previous experience with ACF desired • Staff management experience and strong HR Management skills • Rigorous organizational (definition of priorities, delegation, training) • Good computer skills (Word, Excel, Accountancy packages, and system management) • Initiative and flexibility – and wider vision of further impact of the administrative issues • Ability to adapt, multitask and deal with stressful situations • High cultural sensitivity. • Team player and good communication skills Humanitarian field experience requested: YES