EXECUTIVE ASSISTANT

JOB TITLE: Executive Assistant

JOB REF NO: GVA/EA 001A

JOB DESCRIPTION: The successful candidate will provide support for managing strategic relationships and communications at the Executive level. Specifically, S/he will be responsible for coordinating the executive office budget, managing executive diary appointments, handling all meeting schedules (i.e. meeting preparation, meeting follow up, and internal meeting representation), providing research / primary input for all outbound communications as required and managing all requisite travel arrangements (i.e. domestic and international travel logistics). The successful candidate must demonstrate the ability to manage and execute multiple competing priorities seamlessly while working towards long term strategic goals.

EXPERIENCE: At least 5 years experience working in a similar capacity.

EDUCATIONAL QUALIFICATION:
• Minimum of a good bachelor’s degree in the Arts or Humanities.
• A relevant postgraduate degree and/ professional qualification as a Chartered Secretary from the Institute of Chartered Secretaries and Administrators (ICSAN) is an added advantage.

JOB FUNCTION :
• Conduct research, assemble and analyse data to prepare reports and documents
• Prepare and edit correspondence, communications, presentations and other documents as required.
• File and retrieve documents and reference materials
• Manage, update and maintain executive’s schedules, appointments and travel arrangements appropriately.
• Arrange and coordinate meetings and events
• Record, transcribe and distribute minutes of meetings in line with organization’s agreed service levels.
• Monitor, respond to and distribute incoming communications
• Develop and maintain professional communication with both internal and external contacts of the executive as directed.
• Provide 1st level reception and interaction for all incoming visitors.
• Interact with external clients as required.
• Co-ordinate project-based work as directed.
• Review operating practices and implement improvements where necessary
• Supervise and train lower level staff in line with organizational requirements.
• Perform related work as assigned.

REQUIREMENTS:
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Diplomatic, resourceful and able to use initiative.

COMPETENCES:
• Excellent interpersonal skills
• Strong organizational and planning skills
• Information gathering and information monitoring skills
• Attention to detail and accuracy
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Excellent listening, oral and written communication skills
• Commitment to continuous learning and development on the job

METHOD OF APPLICATION
Candidate who meet the above requirement should email their resume to contact@gvapartners.com and recruitment@gvapartners.com. PLEASE, STATE THE POSITION YOU ARE APPLYING FOR IN THE SUBJECT FIELD OF THE MAIL.

NB: jobs that require an up-front payment are scams. Your discretion is advised.

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