Administrative Officer Job in Nigeria Today at OXFAM

Administrative Officer (and bookkeeper/accountant)

Start date: As soon as possible

Objective of the position

The Administrative Officer is responsible for organizing and maintaining the administrative services for the country office (both internal and with regards to projects) and for ensuring that it is efficient and effective according to set standards and procedures. The Administrative Officer reports to the Associate Country Director.

Main tasks

· You administer office running costs: salaries of local staff, consultancy fees, invoices, declarations etc. in line with budgets and procedures.

· You carry out the administration of all project and program related data like payments and receipts; record all financial mutation in the main software system SAP via ADOBE-forms.

· You prepare, in the framework of the project cycle of Oxfam Novib (or in line with requirements of back donors) documentation and correspondence (such as approvals, contracts, letters of transfer, reminders and [standard] letters of rejection); and keep records of it in the project monitoring software systems using SAP/ADOBE-forms.

· You handle procurement and logistics functions while ensuring full compliance and application of standard Oxfam Novib and/or donor procurement procedures, in close collaboration with the other Oxfams in the country.

· You manage the petty cash and related administration, and ensure compliance to internal transparency and accountability rules on finances.

· You signal deviations of the standard procedures, suggest ways forward with finance and program officers.

· You give partners information relating to procedures and contractual obligations.

· You provide basic information to the Finance and Support Manager who is generating periodic monitoring of the office budget. You register this is in the accounting software (Pastel).

· You ensure compliance for auditing requirements, ensure all files are of good quality and in liaison with the financial officer & Finance Support Manager, prepare internal and external audits.

Skills and Qualifications

· A degree in financial administration on bachelor level;

· 5 years of relevant work experience in a financial & administrative position, including financial planning, budgeting and coordinating audits;

· Proven experience in financial, salary and project administration;

· Proven experience in procurement and logistics processes;

· Excellent social skills and you are a team worker; you are pro-active and have a willingness to learn; able to communicate with external stakeholders (partner organizations).

· Extensive knowledge of financial and administrative systems;

· Excellent communications skills in English.

If you are interested in any of these positions please send a motivational letter and curriculum vitae in English to jobs-nigeria@oxfamnovib.nl to the attention of The Recruiter, Shabinah Asgarali, no later than September, 7th 2012.

Include reference number 5-156 in your application

Further enquires on the positions can be sent to Joop Peerboom, Senior Finance Officer, joop.peerboom@oxfamnovib.nl.

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