Resource Management Officer (Grade Equiv. P3)

Context:

Under the direct supervision of the Chief of Mission (CoM) in Nigeria, and in close collaboration with the Regional Office (RO) in Dakar, Department of Resource Management (DRM) at Headquarters (HQs) and the Administrative Centers in Manila and Panama, the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the European Commission (EC)- funded IOM Project "Promoting Better Management of Migration in Nigeria"

Core functions/ responsibilities:

Monitor and oversee the financial management for all activities of the Project including the oversight of financial expenditure and accountability.

Prepare project financial reports in accordance with IOM and donor regulations and established procedures.

Forecast cash flows according to activities in the Project and ensure daily control of funds disbursed; ensure funding is received in accordance with the donor agreement.

Monitor budget control and analyze variances between the project budget and actual expenditures.

Inspect payroll, ensuring that salaries are correct and allocated to the Project consistent with IOM's projectization criteria.

Make recommendations on procedural improvements and assist in training project staff in the relevant areas of administration and finance. Facilitate and support knowledge building and sharing in IOM's policies and procedures.

Assist the CoM in managing the human resources function and make recommendations on recruitment, retention, promotion, and separation of local staff. Interpret and apply HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases.

Supervise the procurement and logistic services, including contracts with suppliers of goods/services and related administration authorities; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of all support services.

Liaise with other internal functional units of the Mission, as well as banking, donor and government counterparts and other stakeholders as required in the performance of the accounting function.

Liaise with relevant units at HQs and RO Dakar as well as the Administrative Centers in regard to the financial and administrative activities of the Project.

Strengthen internal controls by documenting and streamlining approval processes including control of accounts, control of cash management.

Perform such other duties as may be assigned.

Desirable Competencies Behavioural

a) takes responsibility and manages constructive criticism; works effectively with all clients and stakeholders; b) promotes continuous learning; communicates clearly; c) takes initiative and drives high levels of performance management; d) plans work, anticipates risks, and sets goals within area of responsibility; e) displays mastery of subject matter; f) contributes to a collegial team environment; g) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); h) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; i) displays awareness of relevant technological solutions; j) works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) applies knowledge of multiple financial disciplines as necessary to monitor and manage work of staff; b) ensures application of institutional financial, human resources, logistics/procurement and IT policies and guidelines; c) advocates incorporation of financial considerations into processes and procedures; d) develops and follows internal control procedures to prevent fraud and mismanagement.

Desirable Qualifications and Experience

a) completed Master's degree from an accredited academic institution, preferably in Accounting or Business Administration, with a professional certification as chartered accountant or certified public accountant, or alternatively, an equivalent combination of relevant training and experience in accounting or finance; b) five years (or seven years for candidates holding a first level university degree) in financial management, accounting and budgeting; c) experience in liaising with governmental and diplomatic authorities as well as with international institutions.

Languages

Thorough knowledge of English. Working knowledge of French an advantage.

NOTE:

Subject to satisfactory performance and funding confirmation, the contract will be renewed in line with the multi annual duration of the Project.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by September 15, 2011 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/jahia/Jahia/pid/165

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.