Nigeria: Logistics Coordinator – Nigeria -- Abuja

Description

Location: Abuja

Duration: 12 months

Basic position description:

The Log Co insures proper and adequate organization of the logistics team, set up of the mission’s logistic procedures, opening of new bases, log support for the assessments and activities of the current and upcoming projects.

Objective 1: National Management of Logistics

Activities:

• Implementation of logistics procedures based on Kit Log 3 including but not limited to the following:

• Organization and supervision of supply chain, ensuring programs and support departments nationally are supplied on time.

• Set up and oversight of proper stock management.

• Management of all mission equipment including planning/budgeting, procurement, allocation, tracking, and reporting.

• Organization and supervision of the fleet and its management (rental contracts, movements follow up, reporting, log book maintenance, fuel issues) in accordance with Kit Log and security and legal regulations.

• Organization and subsequent supervision of information management and means of communication ensuring adherence to security procedures and the Kit Log.

• Timely and responsive identification, rent, and necessary rehabilitation of ACF premises/facilities as well as their closure depending on program needs.

• Organization and support to logistics assessments nationally as these are requested by the mission management.

• Elaboration of the logistics aspects in the proposals (assessment of logistic needs, evaluation of the costs and feasibility for the supplies, draft of the procurement planning & logistic budget)

• Development of mission logistics strategy

• Performance of logistics audits and subsequent reporting

• Close collaboration with the mission coordination team and HQ Logistics Adviser.

Objective 2: Security management

Activities:

• In coordination with the CD and Field Co, performance of the context assessment, risk analysis, and development of appropriate security strategies / procedures for the current/ future program areas as well as their timely revisions.

• Ensuring the application of security guidelines nationally as per rules and procedures set up and validated at mission level by CD and HQ.

• Support the CD in managing security of the assessment mission including pre-departure security assessment and preparation of SOPs.

• Organization and rollout of trainings on safety/security for expatriates and national staff in collaboration with the CD and Field Co.

• Briefing and debriefing incoming management staff on security procedures and safety issues related to context, movements and conduct.

• Under the supervision of the CD, follow-up of incidents reported in the mission as a member of the Incident Management Team (IMT) and execution of action points related to CD feedback on lessons learned.

Objective 3: Human Resources

Activities:

• Design and management of the logistics department to adequately support the on-going project(s).

• Recruitment, organization of the logistics department; forecast of the HR logistics needs and preparation of organizational chart updates as needed.

• Capacity building and training of logistics team, particularly on ACF and other donor guidelines/procedures

• Overall technical support to and proper staff evaluation of logistics staff according to the timelines set by the mission.

• Briefing of all new expatriates (security, movements, basic logistics) in collaboration with the CD.

Objective 4: Reporting

Activities:

• Preparation and submission of Logistics monthly report (as per Kit Log v.3 ) and submission to CD/ HQ.

• Preparation of reports on log/security assessments, field office openings/closures to CD and HQ.

• Preparation of Logistics reports to donors in cooperation with AdminCo and CD.

• Contribution to the development of mission Sit Reps

Objective 5: Representation

Activities:

• Representation of ACF to various stakeholders including local community members, authorities, other NGOs, companies and partners.

• Liaison with logisticians from other NGOs regarding the opening of the mission, possibility for coordination, etc

• Participation in logistics-related meetings Log cluster and partners

• Attendance (as agreed with CD) at capital level security meetings held by humanitarian coordination

• Organization of and chairing of Logistics department meetings and participation in ACF coordination and other meetings as requested

Level of study/specific qualifications/technical requested:

• Substantial experience in logistics & staff management, project support and follow up, security management, previous experience with ACF desired

• Well organized and rigorous, able to multitask

• Team spirit and good communication qualities

• Good general knowledge in IT, mechanic, radio & satellite communications

• High sense of diplomacy with authorities

• Is previous humanitarian experience needed? Yes

• Previous experience as a field logistician required, previous experience as Log Coordinator desired. Opening program/mission experience is an asset.

For more information visit and apply online at: http://www.actionagainsthunger.org/about/employment/job-opportunities