Lead Office Administrator Vacancy

Michael Stevens Consulting is recruiting to fill the position of:

Job Title: Lead Office Administrator
Business Purpose/Objective:

To provide office services by implementing administrative systems, procedures, and policies, and monitoring administrative projectsCore Working Relationships Managing Director, All departments, customers, vendors and visitors.

Administration

    Over see entire office administrative functions    Manage the record keeping process and filing for the Company    Ensure all routine correspondence are treated accordingly    Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; Ensure office is set up and maintained as a clean and efficient working environment    Prepare and control administrative budgets    Manage the Petty Cash process    Manage the ordering process from end to end    Develop, manage and maintain standard operating procedure manuals to ensure consistent performance of administrative, secretarial and clerical routine tasks    Oversees the Purchasing and disbursement of consumables and office stationery to departments and ensure adequate records are kept    Oversee the on boarding process for all new hires and send out communication regarding the new employees    Ensure payment of Company utility bills

Travel & Logistics

    Liaise with Company approved travel agents and ensure the proper approvals before issuing tickets    Points person for all Hotel accommodation arrangements in tandem with the logistical arrangements for all office staff and visitors into the company    Handle the processing of all travel documents for employees and visitors.

Supervisory Responsibilities

    Supervise Administrative Assistant and entire department

HR Role

    Manage all HR related issues    Educational Degree (or its equivalent) / Degree in a relevant field required

Experience

    Desired Minimum 5 years working experience in a Senior administrative role or related area

Competencies General Competencies

    Leading Work Teams: Ability to establish expectations and clear direction to meet goals and objectives of on-going work for a group of employees.Ability to motivate and engage employees through effective communication    Attention to detail: Displays Thoroughness in accomplishing a task through concern for all the areas involved, no matter how small.Monitors and checks work or information and plans and organizes time and resources efficiently.    Planning and delivery of work: Must be able to plan and organize workload to ensure that tasks are done to a high quality within specified deadlines and ensure discreet handling of all business.    Communicating with others: Strong written and oral communication skills, and the confidence to deal with senior staff and external contacts.    Managing others: Ability to assign work and to establish work rules and acceptable levels of quality and quantity of work

Functional Competencies

    Advanced computer and administrative skills    Exposure to budget and project management

Method of Application
Interested candidates should send CVs to:

consultant1@michaelstevens-consulting.com

using Job Title as the subject of the mail.