Vacancy at Emel Group for office Manager

OFFICE MANAGER

JOB DETAILS
1. BASIC FUNCTION DESCRIPTION
The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
Responsible for supervising office staff and maintaining office records.
Devote all his working time to EMEL’s activities.

2. ORGANIZATIONAL RELATIONSHIP
To demonstrate the ability to interact and cooperate with all department employees.
To build trust, value others, communicate effectively, drive execution, foster innovation, focus on delivery, collaborate with others, solve problems creatively and demonstrate high integrity.
Maintain professional internal relationships that meet company core values.
A. Inside the organisation.
Direct supervision received: HOD.
Direct supervision exercised: Office staff
B. Outside the organization
Regular joint customer meetings with the sales team.

3. RESPONSABILITIES
Maintain office services
Main activities
*Design and implement office policies
*establish standard and procedures
*Organize office operations & procedures
*Supervise office staff
*Control correspondences
*Review and approve supply requisitions
*Liaise with other agencies, organizations and groups
*Maintain office equipment
*Monitor office expenses and stay within the assigned budget
Supervise office staff

Main activities
*Assign and monitor clerical and secretarial functions
*Recruit, select and maintain office staff
*Orient and train employees
*Provide on the job and other training opportunities
*Supervise staff
*Evaluate staff performance
*Coaching and disciplining staff

Maintain office records
Main activities
*Design filing systems
*Ensure filing systems are maintained and up to date
*Define procedures for record retention
*Ensure protection and security of files and records
*Ensure effective transfer of files and records
*Transfer and dispose records according to retention schedules and policies
*Ensure personnel files are up to date and secure

Maintain office efficiency
Main activities
*Plan and implement office systems, layout and equipment procurement.
*Determine stock levels, maintain and replenish inventory
*Anticipate needed supplies
*Verify receipt of supply
Perform other related duties as required

4. PROFESSIONALISM-TRAINING-EVALUATION
Submit for himself any training requirement needs to improve own development in view of professional contribution to the company.
Participate in training programs that the company suggest to participate. After participation, make a briefevaluation report.
Participate actively in the Job evaluations organised by direct supervisor.

5. CORPORATE PROCEDURES, PLANNING AND REPORTING:
Respect Company’s Corporate Policies, procedures and ethics.
Provide management and Direct Supervisor proper, timely activity reports and updated weekly information of planned activities.
Submit on time any specific report when requested.

KNOWLEDGE, SKILLS AND ABILITIES
We are looking for a senior, mature and experienced Office and Administrations Manager with a minimum of 7-8 years of experience in a similar position preferably within a sales and marketing environment.
Knowledge:
The candidate must have proficient knowledge in the following areas:
Knowledge of office administration.
Knowledge of human resource management and supervision
Ability to maintain a high level of accuracy in preparing and entering information

Skills:
The candidate must demonstrate following skills:
Excellent interpersonal skills
Team building skills
Analytical and problem solving skills
Decision making skills
Effective verbal and listening skills
Attention to detail and high level of accuracy
Very effective organizational skills
Effective written communication skills
Computer skills including the spread sheet and wordprocessing and presentationprograms at a high proficient level
Stress Management skills
Time management skills

PERSONAL ATTRIBUTES
The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes:
Be honest and trustworthy
Be respectful
Possess cultural awareness and sensitivity
Be flexible
Demonstrate sound work ethics

TO APPLY
Email CVs to jobs@emelgroup.com

DUE DATE: 29 June, 2013