Nigeria: Finance Assistant - Lagos

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision and guidance of the Chief of Mission for Nigeria and under direct supervision of the Sr. Programme Assistant and Head of Lagos sub-office, the successful candidate will be responsible to completing standard financial support activities and processes in line with IOM’s and donors’ financial rules and regulations. He/she will carry out the following duties and responsibilities:

Core functions/responsibilities:

• Assist with the monitoring of the finance and budget activities of the mission.

• Maintain files of all financial instructions/guidelines issued as reference for completion of work assignments.

• Verify invoices and ascertain that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request.

• After obtaining appropriate approvals, effect payments to suppliers and staff members.

• Enter payments, receipts and non-cash vouchers in SAP.

• Ensure all supporting documentation and signatures are obtained before finalizing vouchers.

• Maintains a filing system for vouchers.

• Assist with the maintenance of an effective banking system including preparing monthly bank reconciliation.

• Effect approved payment through online banking facility.

• Assist in preparation of annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.

• Assist in preparation of funding requests to HQ.

• Maintain the Petty Cash account of the Mission.

• Assist in preparation of monthly / annual financial reports for the mission and donor reports.

• Bring to the attention of the supervisor any relevant financial, budgetary and administrative issues.

• Perform such other duties as may be assigned.

Desirable Competencies:

Behavioural
a) takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) promotes continuous learning: communicates clearly; d) takes initiative and drives high levels of performance management; e) plans work, anticipates risks, and sets goals within area of responsibility; f) displays mastery of subject matter; g) contributes to a collegial team environment; h) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); i) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) displays awareness of relevant technological solutions; k) works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) effectively applies knowledge of relevant financial discipline; b) follows internal control procedures to prevent fraud and mismanagement; c) ensures application of institutional financial policies and guidelines;

Desirable Qualifications and Experience

a) University degree from an accredited academic institution in Accounting, Finance or Business Administration preferably with a professional certification as chartered accountant or certified public accountant; b) four years of relevant experience in finance, accounting and budgeting; c) excellent level of computer literacy; d) knowledge of IPSAS and SAP highly desirable; e) knowledge of IOM accounting system, software and procedure a distinct advantage.

Language:
Thorough knowledge of English.

Interested candidates are invited to submit their applications to email address iomnigeriahr@iom.int on or before 13 December 2012.
In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, addressed to The Chief of Mission, International Organization for Migration (IOM) and with a subject line VN2012_17(O)- NAT Finance Assistant-Lagos.
All applications should include a functional e-mail address, mobile numbers and detailed curriculum vitae (CV). Please note that this position is open only to Nigerian National applicants and only shortlisted candidates will be contacted.