Sustainable Water and Sanitation in Africa (SUWASA) with funding from the United States Agency for International Development (USAID), is expanding the model of the design and implementation of the urban water sector reforms of Bauchi State in Rivers State and Ebonyi State. The aim of the project is to assist the two states in creating an enabling environment for independent urban water service providers to achieve commercial viability while providing sustainable services with financial and management autonomy. SUWASA is a six-year regional program launched in September 2009 implemented by Tetra Tech from the Africa Regional Office in Nairobi, Kenya. The mission of SUWASA, currently in its third year of project implementation, is to foster the transformation of water and sanitation services delivery in Sub-Saharan Africa to achieve long-term financial sustainability through the application of market-based principles and the engagement of the private sector within a conducive policy and regulatory framework.
SUWASA seeks to employ two Nigerian nationals in the full-time position of Finance/Office Administrator (FOA) to support project activities at each of its two new country offices in Port Harcourt Town, Rivers State and in Abakaliki Town, Ebonyi State, Nigeria. Interested candidates meeting the qualifications, experience, and skills outlined below are encouraged to apply for the respective position opening.
Tetra Tech, implementing the SUWASA project, is an equal opportunity employer and does not discriminate in regards to applicant gender, creed or religious beliefs. Position/Job Description
Under the direct supervision of the project office Team Leader, FOA will be responsible for all in-country financial and administrative operations required for the support of the project office, including but not limited to the preparation and maintenance of records financial transactions, accounting data entry, procurement of goods and services, direct supervision of assigned support staff, and overseeing general office management and administration.
Principal Duties and Tasks
Finance, Accounting
• Daily monitoring of project funds availability for program expenditures and request for replenishment from the Regional office; • Preparation of monthly, quarterly and annual financial reports as requested by the Team Leader and the Regional Office; • Perform bank reconciliations and regular financial reports as may be requested by the Regional Office; • Preparation of salary payments including all the statutory deductions; • Timely remittance of statutory payments to designated government offices or other identified recipient; • Ensure all expenses, payments, receipts, bank reconciliations and any other required financial data are entered correctly and properly and in a timely fashion in project online QuickBooks accounting program; • Prepare travel and project activities expense advances and ensure travel expense reports and required accounting for other approved expenditures are properly completed and all outstanding advance amounts are reconciled, including timely repayments to be made to the project; • Maintain project finance, account filing system according to Tetra Tech requirements. Office Administration
• Ensure the inventory is updated after each purchase with the timely entry of required information in the property purchase report; • Execute project procurements for all required purchases of equipment, supplies, goods, and the contracting of services in full compliance with applicable USAID and Tetra Tech rules, regulations, policies, and procedures; • The FOA will be responsible for ensuring clear and effective interoffice communication, receiving visitors and directing them to the appropriate staff, receiving and forwarding of project documents/mail, including distribution to addressed staff; • Ensure policies and procedures outlined in the project office manual are respected and followed by all SUWASA employees; • Organize and maintain a log of all outgoing mail and outgoing telephone calls (mainly international and to mobile phones); • Manage and organise official travel for SUWASA staff and consultants including flight arrangements, accommodation, visa applications, and other associated tasks; • Maintain a telephone directory of partners, subcontractors, government offices and vendors and update the list as required; • Manage logistics support for staff meetings, workshops, conference or other official gatherings and encounters; • Manage human resources functions including establishing and maintaining effective management of personnel records and files;
Liaison and Representation
• Liaise with the Nairobi office in all matters pertaining to the effective and efficient running of the local project office; • Interact and coordinate activities and information sharing with identified project partners for matters relating to project implementation as directed by the Team Leader; • In collaboration with the Finance Manager of SUWASA Regional Office Nairobi Office, establish strategies and procedures to minimize inappropriate or unauthorized expenditures to ensure the proper use of project funds and resources at all times; • Other duties that may be assigned by the Team Leader.
Minimum Qualifications
Education
• College graduate with degree in Finance, Accounting or Business Administration Experience • Previous full-time employment for at least 36 months in position(s) with an international organization performing the full complement of finance and administrative tasks and duties outlined in the job description below. • Extensive familiarity with USAID and U.S. Government financial and administrative policies and regulations, on the job acquired knowledge of specific Tetra Tech finance, accounting and administrative procedures, processes, and practices, and effective organizational skills and the ability to establish priorities, plan, coordinate and monitor own work will be critical to the performance of the staff in this position. Language • Fluent written and spoken English.
Required Skills
• A commitment to continuous learning, to take initiative, and a willingness to acquire new skills from direct instruction and own training in the performance of day-to-day tasks and duties will be required; in addition to the ability to work comfortably and efficiently in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. • The FAO must have the ability to write clearly and concisely, and to provide informative detailed oral explanations directly to project staff, vendors, suppliers, consultants, subcontractors and others served by the project. Patience, diplomacy, and willingness to listen and respect others will be required at all times. • Intermediate or higher proficiency in the use of MS Word, Excel applications, QuickBooks Pro accounting software. • Excellent interpersonal relations; patient, diplomatic, willingness to listen. • Capable of working individually and as part of a team in a supportive working environment. • Possess tact, integrity, and ability to work under pressure; flexible and adaptable to changing circumstances and conditions.
Interested candidates should email an updated, current CV with three references and a cover letter to: recruit@ard-suwasa.org, with subject line indicating the specific office of interest: Finance/Office Administrator – Rivers State or Finance/Office Administrator – Ebonyi State, as applicable. Only shortlisted candidates meeting the listed minimum qualifications will be contacted for interview. The selected candidate offered the position will be engaged by SUWASA in consideration of candidate availability and receipt of required hiring approval from USAID Contracting Officer. Salary and benefits offered will be in conformance with project local compensation plan. For more information about SUWASA please visit http://www.usaid-suwasa.org/
The closing date for receipt of applications is: Friday, 11 January 2013 (Or later date as determined by SUWASA)
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