APM Terminals is an independent business unit within the Danish A.P. Moller-Maersk Group – a Global Fortune 500 company with over 120,000 employees and offices in 130 countries with global growth opportunities in a range of fields from shipping and energy to our offshore and retail sectors – Join us to achieve even your most ambitious career goals
Job Title; Administrative Assistant
Location
Lagos
Job Field
Administration, Secretarial, Finance, Accounting, Audit, Logistics
Key Responsibilities
The main purpose of the role is to drive our procurement in Nigeria. The candidate will be expected to handle all general office co-ordination and assist management with the day to day administrative tasks. The candidate is expected to work closely with both Human Resources and Finance departments. The role is a position within Damco Nigeria, aiming to both adjust our existing procurement and ensure a constant level of high performance. The position will functionally report to Human Resources Supervisor.
Specific Responsibilities
Travel Coordination: This includes, visa arrangement, hotel booking, airport pick-up, flight etc for travellers and visitors
Non-operational Supplies: Managing/Maintaining all office equipment and supplies. Ensuring at least three quotes for all supplies twice yearly basis which decision on preferred vendor is reached.
General office coordination and liaising with facility maintenance company to ensure a safe, healthy work environment including coordination of drivers, printers, copiers, telephone and internet services, scheduling and management of meetings and events
Manage and own inventory of stationeries.
Handling and monitoring of all incoming and outgoing courier
Perform the local role as facilities point of contact for all external service providers, i.e. landlord, cleaners, telecom, etc.
Ensure all duties are performed in a safe and professional manner in line with company policies and procedures
Overview company filing system and ensure filing and archiving is carried out in a timely manner
Manage the use of office cars, maintenance, purchase, fuelling, repair
Requirement and Qualification
Minimum 2 year administrative experience in the Logistics Business desired
Experience in a Finance role will be a plus
Proficient in the use of Microsoft Package
Strong general management and administrative skills.
Good communication and interpersonal skills.
Quality-focus and detail-oriented.
Dynamic, dedicated and well organized.
Ability to work independently.
Strong sense of confidentiality and integrity.
Builds strong relationships and maintains a strong network of suppliers.
Understands our business needs and requirements.
Speaks English & at least one Nigerian Language
Highly motivated and sense of initiative
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