Vacancy at Rapid Facilities Management Ltd - 2015

Rapid Facilities Management Limited – We are a team of Facilities Management professionals determined to set new standards in our sector

Job Title: Administrative Executive

Location 
Lagos

Job Field
Administration, Secretarial

Job Description
The overall responsibility of the Administrative executive is the management of the day to day operations of the Company. In addition to running the office, must know about standard facilities management practices, and also fulfil other business management duties.

Basic Tasks
Act as the main point of contact for visitors and callers, including reception duties
Administer and perform administrative and clerical functions for the company
Manage office, maintain office supplies and equipment
Maintenance of vehicle records,
Renewal of Department of Petroleum Resources DPR certificate
Renewal of all company vehicles documents such as vehicle license, LASAA, insurance, LGA papers, Road Worthiness etc
Responsible for managing the office environment and overseeing the duties of the Cleaners, receptionist and security
Setting up of email account for new staff
Distribution of branded items
Generator maintenance diesel level, servicing etc
Open and date stamp all general correspondence
Maintain the general filing system and file all correspondence
Arrange and co-ordinate meetings and events
Record, transcribe and distribute minutes of meetings
Utilities payment Electricity, LAWMA etc
Ensuring smooth running of telecommunications, internet
Maintain an adequate inventory of office supplies
Coordinate the repair and maintenance of office equipment
liaise with internal staff at all levels
Any other duties assigned by management

Education and Experience
Minimum of OND in Business Administration, management or comparable work experience
Minimum of 3 years experience providing support at a high level
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
Knowledge of standard office administrative practices and procedures
Must have a valid driver’s licence.

Key Competencies
Organizational and planning skills
Communication skills
Information gathering and monitoring skills
Problem analysis and problem solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability

Interested Candidates should send CV to recruitment@rapidfacilitiesgroup.com

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