Job Vacancy at Mama Cass (Executive Assistant) - 2015

At Mama Cass, our employees enjoy being part of a young dynamic organization were their skills are well leveraged.

Job Title: Executive Assistant

Job Field
Administration, Secretarial

Summary
To provide an efficient and responsive administrative, organizational and logistical service to the Head of Services, helping her to manage and prioritize her time.

Main Function
To provide strict, private and confidential service to the Head of Services.
To manage the workload of the Head of Services, assist her in tasks on hand and act as contact point to her.
To provide comprehensive secretarial and administration service to the Head of Services across the range of her work.
To maintain and organize the Head of Services’ diary, filing system and all other relevant areas as necessary.
To draft documents including, articles, briefings, and project proposals as requested by the Head of Services.
To facilitate meetings, schedule debriefing meetings and ensure follow up action can be implemented as well as arranging logistics for meetings including taking minutes if required to do so.
To respond to any stakeholders’ queries in a timely and professional manner, both orally and in writing.
To co-ordinate the Head of Services’ travel arrangements/itinerary.
To circulate reports, minutes and agendas for Board and Sub-committee meetings.
To be responsible for receiving enquiries and providing an effective referral service to service users.
To ensure the effective management and update of all relevant databases.
To liaise positively and professionally with colleagues and visitors.
Any other duty as assigned.

Person Profile
Must possess HND, B.Sc in Secretarial Studies, Mass Communication etc
Must possess a minimum of 3 years relevant experience;
Must have sound written and oral communication skills;
Analytical attribute is essential;
Must be able to lead multiple initiatives through completion

Must possess good interpersonal skill

Interested Persons should send CV to oefekpokpor@mamacassng.com

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